Editors note: One in an occasional series about all that we do when camp is not in season (but our jobs are still in high gear).
The spring bustle has definitely started around the Camp Alleghany off-season office.
Oh, it’s not the frantic bustle of, say, late May, when camp is coming down to the wire and all details need to be firmly wrapped up. But spring is in the air and that means lots of big picture items as well as routine tasks are on our desks every single day as we count down to crunch time.
First, there’s hope and heartbreak to contend with every day. That’s because we’re continuing to manage the wait lists. There actually is still movement, so if you’re on the wait list, take heart. But when there’s no good news to report we know folks are hurting and we feel your pain. We wish we had enough space for everyone and then some! 🙁
Though space is tight, we’re continuing to recruit for Mini Camp. We love to get out there and meet interested families so we’re hoping to have a few Mini Camp open house recruiting parties this spring to fill our last spaces!
Back down in Lewisburg, Facilities Director Garrett O’Dell is preparing to get back into camp with his team, and starting to gear up for springtime pre-camp projects. The Greenbrier River is doing it’s annual post-snow March flooding, so when that subsides he’ll go from planning and scouting and inspections to tackling the remaining work.
In the office we’re starting to place orders such as supplies for departments, staff, etc. Not such an exciting task, but definitely an early priority to make sure everything’s ready and in place!
In the programming department, Taylor Fellows is wrapping up hiring, and she (with my help) is working on the Staff Training schedule and program planning.
Taylor and I are also preparing to plan the annual Spring Planning Meeting with our Head Counselors and some of our Administrative Team, taking place in mid-April. That’s an exciting time to begin staff unity and the tone of the summer so we always look forward to the elements of this gathering.
Special Events Director Bonnie Dawson (aka Mom) has gotten started on some Banquet decorations already! Any guesses on the theme for this year? Post your thoughts in the comment field or on Facebook.
Around this time of year parent communication begins to increase, with parents getting their forms completed, bus reservations made, and lots of people calling or e-mailing with questions. So office days right now hum along with a lot of activity.
I’m deep in the trenches of preparing our paperwork for our American Camp Association (ACA) summer on-site visit. I also received my first assignment as an Associate Visitor, which was so exciting (I felt like a kid on Christmas morning when I received the email!). I’ll be visiting my friend Alex Barge’s camp, Camp Easter Seals UCP located in New Castle, VA, and the lead Visitor is my friend Jeremy Johnson.
We also received notification of OUR visitors, and again more friends! Sam Fisher along with Barry LeNoir will be coming to visit Alleghany (Barry was in the Associate Visitor training course with me).
I’m definitely not covering everything right here but don’t want to make my list too long and boring. Suffice it to say we’re busy spring bees buzzing around with plenty to pollinate for the coming flowering season! How’s that for a metaphor?
Can’t wait to see you at camp — only 92 days to go. (Oh boy, we better have a packing blog post soon!)
— Elizabeth Dawson Shreckhise, Assistant Director, Camp Alleghany for Girls